Effective Date: 12^th Sep 2024

Objective

The objective of this policy is to ensure the security of candidates during the recruitment process and to protect them from phishing attempts and other forms of cybercrime. This policy outlines the steps our recruitment agency will take to safeguard candidate information and provide guidance on how candidates can protect themselves.

1. Data Protection

• Confidentiality: All candidate information collected during the recruitment process will be treated as confidential and will only be used for the purpose of recruitment and related activities. Access to this information will be restricted to authorized personnel only.
• Secure Storage: Candidate data will be stored securely using encrypted systems and will be backed up regularly. Any physical documents will be stored in a locked and secure location.
• Data Sharing: Candidate information will not be shared with third parties without the explicit consent of the candidate, except where required by law or with trusted partners involved in the recruitment process.

2. Phishing Awareness

• Identification: Phishing attempts often come in the form of fraudulent emails, messages, or phone calls that appear to come from legitimate sources. Candidates should be aware of the following signs:
• Unsolicited requests for personal information or passwords.
• Emails or messages that contain grammatical errors or unusual language.
• Requests for sensitive information or payment details.
• Verification: If candidates receive communication that appears to be from our agency but seems suspicious, they should:
• Verify the sender's email address or phone number.
• Contact our agency directly using verified contact information to confirm the legitimacy of the communication.

3. Recruitment Process Security

• Legitimate Communication: Our agency will only contact candidates through official channels, including verified email addresses and phone numbers. We will not request sensitive personal information (e.g., Social Security numbers, bank details) during initial communications.
• Interview and Offer Procedures: All interviews will be conducted through secure platforms or in person. Job offers will be communicated officially through email or formal letters, and candidates will be provided with clear instructions on next steps.

4. Reporting Suspicious Activity

• Reporting: Candidates should immediately report any suspicious communications or activities to our agency. We will investigate all reported incidents and take appropriate action to address any security concerns.
• Contact Information: For reporting and inquiries related to security and phishing, candidates can contact our dedicated support team at info@itforte.com or +91 77 0098 0098.

5. Continuous Improvement

• Ongoing Training: Our staff will receive regular training on security best practices and phishing awareness to ensure they are equipped to handle potential threats effectively.
• Policy Review: This policy will be reviewed periodically and updated as necessary to address emerging threats and changes in best practices.

Conclusion

Our recruitment agency is committed to maintaining the highest standards of security and protecting our candidates from phishing and other cyber threats. By following this policy and remaining vigilant, we can work together to ensure a safe and secure recruitment experience.

itForte Staffing Services Pvt Ltd.

Address: 511A, 5th Floor, Tower A, Spaze Business Park, Sector 66, Gurugram 122102

Email: info@itforte.com

Phone: +91 77 0098 0098